Registration for the Saarbrücken qepHom 10th anniversary 2011
(first the mandatory small print)

Before you may register to the qepHom, you must read and accept all of the terms and conditions in this agreement.

1 Subject matter of the contract

Subject of this contract is the participation in the Klingon™ language classes in Saarbrücken, in the following called "qepHom". The qepHom is an informal meeting of linguists and Star Trek™-Fans, who enjoy learning and speaking Klingon™, which is a constructed language developed for the Star Trek™-movies.
In the following, only male pronouns are used. This is only for an easier reading of the text, and does not make any difference or preference of gender.

2 Establishment of the contract

By registering to the qepHom, the attendee consents to the following terms.
This states a contract between

qepHom Saarbrücken GbR,
Lieven L. Litaer
- in the following called "organizer" -

and the participant of the qepHom
- in the following called "attendee" -

according to the following terms and conditions.

3 Obligations of the organizer

1. Place of the event
The qepHom takes place at the Europa-Jugendherberge Saarbrücken, Meerwiesertalweg 31, 66123 Saarbrücken, Germany, in the following named "hotel".

2. Accommodation
There are single, twin and quadruple rooms. The attendee can choose which kind of room he likes. The organizer decides the distribution, while wishes can be accepted, as long as this is possible and available.

3. Conference room
A conference room will be provided during the event.

4. Cancellation
    a) If the qepHom is cancelled by the hotel, the attendee's fee shall be refunded completely, or a new date will be suggested.

    b) If the organizer needs to cancel the qepHom, a new date will be suggested. The attendee shall be informed about that as soon as possible.
4 Obligations of the attendee

1. The attendee takes care of his voyage himself. A transport-service from and to the railway station can be established on request, but this depends on the availability of the drivers.

2. The attendee accepts the behavior rules of the hotel. In the case of violation he will suffer the consequences. The organizer has no influence on that. The organizer cannot be responsible for the attendee's behavior.

3. The attendee brings his working material (i.e. necessary books, paper, pens etc.) himself.

4. It is free to the attendee if he participates in the lessons of the qepHom. Disturbing and/or noisy actions are not permitted. Actions not related to the qepHom are permitted, as long as they do not disturb the run of the event. Disturbing actions should be done outside of the conference room.

5 Registration and Fees

1. The deadline for the registration is september 11th 2011. The attendance fee needs to be paid before that date. Later payments can only be accepted in special cases. The registration is only confirmed after payment of the fee; the registration will be cancelled if not paid on time. Only guests (see below) can register briefly before the qepHom and pay during the qepHom.

2.1. Participants from outside must sleep at the hotel, which is also recommended for local attendees because it certainly increases the learning effect.

2.3. fees:
    a) The attendance fee for the hotel is composed of the costs for the stay at the youthhostel, including food and shelter, including coffee, tea, and water; other drinks like pops, beer or other food must be paid by the attendee himself.

    b) The attendance fee for the qepHom cover the costs for the working materials, a coffee break and the and the Klingon banquet.

2.3. There are three packages:
    a) "complete"
    for the complete qepHom. Includes all costs to cover the costs for teaching material, like photocopies and others, and the banquet.

    b) "visitor"
    for the complete qepHom, without accommodation and food. The attendee has to take care about the latter himself, but is not allowed to bring his own food. It is possible to eat together with the group at the restaurant, but this needs to be mentioned at least two weeks before the qepHom. The fee includes conference materials and the banquet.

    c) "guest"
    for visitors or guests, who wish to visit the qepHom for one day only. Without accommodation and food. The attendee has to take care about the food himself. This can be managed on request. The fee includes conference materials. Only available for friday or saturday.
3. Visitors mentioned in paragraph 2.3, point b) and c) pay an extra fee, because it is mandatory that the majority of the attendees stay at the hotel during the qepHom. This money will be spent for the sake of the qepHom. The organizer decides about the kind the of investment.

4. Cancellation by the attendee
    a) If the attendee cancels his registration per mail, e-mail or phone before the registration deadline, the registration fee will be refunded completely.

    b) If the attendee cancels his registration per mail, e-mail or phone after the registration deadline and before the qepHom (i.e. the arrival day named at his registration), half of the paid fee will be refunded, unless the attendee wishes to spend this money for the sake of the qepHom.

    c) If the attendee does not show up at all, or unsubscribes during the qepHom, the paid fee will not be refunded.

    d) The attendee can name a substitute attendee after the registration deadline and before the qepHom. This cannot be an attendee who has already registred for the qepHom.

    e) Therefrom resulting left over money shall be invested for the sake of the qepHom. The organizer decides about the kind of investment.
6 Finances

1. The organizer makes no money with the qepHom. All collected fees and also remaining money shall be invested for the sake of the qepHom. The organizer decides about the kind of investing. An overview of the costs can be revealed on request.

2.Gifts and left over money after the qepHom shall be used for this qepHom or saved for the next qepHom.

7 Liability

The organizer is not responsible for the attendees. The attendee is liable for any accidents or damages caused by himself.

8 Disclaimer

Star Trek™ and Klingon™ are registered trademarks of CBS Studios Inc. No infringement intended. The organizer is not involved in this corporation in any way. The qepHom is supported by the Klingon Language Institute, which is authorized user of the previously named trademarks.

9 General

If any provision of this agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall be enforced. In that case, the invalid provision shall be replaced by a valid one. This agreement may be amended at any time by posting the amended terms on this site. Additionally, the attendee will be notified through the email address he provides in his registration.

as per february 2011

If you agree with these conditions, you can register now.

back to qepHom information page.

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© 2011 Lieven L. Litaer